Collaborative change

Translating collective energy and insight into practical change

While there is broad enthusiasm for the potential of Q, there is also healthy challenge about what more Q can do to support change for service users and the health system. Given the pressures in the health and care sector, there is rightly significant focus for individuals on ensuring that the time invested in Q delivers real benefit for them and the services they deliver. One of the challenges with an initiative like Q is that it can be hard to make a direct causal link from the activities and learning members undertake to benefits for patients. This may account for the criticism and disengagement of a small minority of members, especially in the early days of establishing Q.

Q is designed to support members to deliver the core work they are doing to meet priorities agreed with their organisations. Q aims to extend the impact of other programmes and networks in the UK, rather than simply adding to the wealth of existing initiatives and requirements competing for the attention of those working in health and care. The examples of individual and small group connections and professional development described in the earlier sections of this report are supporting practical change as part of the day-to-day work of local organisations, and helping people identify and make links between existing initiatives.

Q is also increasingly creating space to initiate collaboration and change on a larger scale. As described in Box 5, Q supports a growing number of Special Interest Groups initiated by members.

Box 5: Member-led Special Interest Groups within Q

More than 40 Special Interest Groups (SIGs) have been set up online by members within Q, many with an aspiration to enable joined-up learning and collaboration between people working on a similar topic across the UK.

Topics covered by the groups include human factors, process visualisation in the NHS and primary care. While most of these groups are at an early stage of development, some have already built some significant momentum. For example, the Lean healthcare SIG has organised video conference calls to share case studies of successful implementations; the Closing the gap SIG held a video conferencing call with the Jönköping Academy; the Co-production SIG hosted a Twitter chat involving over 250 participants to gather feedback on new draft NIHR guidance; and the Radiotherapy quality SIG held a conference with 70 people.

Over time, Q aims to provide development and infrastructure for groups to enable them to accelerate and amplify their impact. Topic-focused networks may increasingly look to Q as a logical home, potentially avoiding the need for them to create their own online infrastructures from scratch. While significant design work will be needed, the aspiration is that the Q infrastructure evolves to offer spaces for focused activity combined with mechanisms for learning, and for people to flow easily between these spaces.

The 18 partners for Q are helping to embed Q within their regional infrastructure and aligning it with local priorities for improvement. Boxes 7 and 8 illustrate progress and insights from Q in Scotland and Wales.

‘We are trying […] to maximise the power of improvement by helping local Qs to find out who else is an improver in their organisation, their local STP and at regional level. Already we are seeing […] several organisations really start to build their own Q communities. In some parts of the West of England AHSN footprint we are beginning to see Q thinking emerging at STP level too, as local Qs work together to deliver QI training as part of the STP strategy.’

West of England Q Commons Stewardship Group

Q will be seeking to develop a fuller offer for people leading organisation and system change over the coming year, which is also expected to lead to increased use of Q to support strategic change.

Box 6: Q within provider organisations

Some organisations now have a significant number of Q members and are considering how best to support and ensure good use of Q members’ expertise and connections. The project team is aware of eight organisations that have established local Q groups – helping to ensure insights and skills gathered by Q members are shared with other staff and inform local work. For example, Newcastle Upon Tyne Hospitals NHS Foundation Trust’s quality strategy describes how the trust’s 23 Q members have come together to form a sustainable improvement collaborative within the organisation and how the organisation plans to encourage more to join, as well as looking to replicate elements of the Q model within their organisation.

Box 7: Learning from Scotland

As part of the evaluation RAND Europe examined Q member experience in Scotland. It found that Scotland’s improvement approach includes both ‘top-down’ and ‘bottom-up’ elements, with long-term investment and a culture of learning over time. This aligns with Q’s ambition for a more joined up and consistent yet flexible support structure for improvement across the UK. Q was identified as helping to connect ‘tribes’ that have developed within Scotland associated with particular programmes or approaches to improvement. A priority for Q in Scotland is to add further value to the well-established programmes in place, and for members to be clear about Q’s position within the Scottish context.

There is policy commitment in Scotland to using improvement methods across public services, with exciting work underway. Individuals interviewed by RAND highlighted the importance of tackling the ‘big ticket’ challenges of inequality and redesigning pathways to maintain the momentum behind improvement. As the reach and ambition of improvement activities extends, Q may have a helpful role to play in creating cross-boundary mechanisms for sharing and collaborating. There is also likely to be useful learning across different parts of the UK, with all countries seeking to achieve significant system change.

Box 8: The early influence of Q in Wales

In Wales, Q is enabling learning around how to embed improvement within organisations. Q members have supported each other by sharing examples of how QI teams are ‘contracted’ within their health boards and Q members are playing an instrumental role in helping to design and establish innovation hubs. Prompted by Q Exchange and Q Lab, links are being made between Q and programmes on repeat prescribing and peer support.

Methods learned through Q are being used at national and local events. This includes for example ‘speed consulting’ that supports peers to give each other advice on a problem they are grappling with. NHS Wales has also used a method learned through Q for developing different levels of maturity in an aspect of performance that supports peer sharing and ownership.

Over the coming years there will be increasing focus on ensuring national, regional and local initiatives can look to Q to enhance their work. This will help Q secure longevity and impact by being strategically connected to managerial and clinical priorities in the health and care sector. Box 9 describes what is currently available and provisional plans looking ahead.

Box 9: How Q supports national, regional and local initiatives

As part of the co-design phase of Q, members identified dozens of different initiatives underway to improve health and care, from work led by professional associations, clinical networks and charities to national and regional change programmes. Those delivering these initiatives can look to Q to:

  • Find people with ideas and expertise that can help when developing or implementing change programmes.
  • Provide time-efficient development and networking for those within central teams who meet the criteria to join Q.
  • Raise the profile of their work, enabling initiatives to reach new members and make connections with any other similar activity underway elsewhere in the UK.
  • Offer ways for Q members and others to collaborate online, for example through Special Interest Groups.
  • Provide insights and methods that can be helpful when designing or delivering initiatives that involve many people.

Between now and mid-2019, as part of the development of a long-term operating model for Q, options for providing an enhanced package of support for existing initiatives will be developed. This could include all or some of the following elements as resources allow:

  • Q Lab expertise and infrastructure to enable progress on identified complex issues.
  • Opportunities to source insight from Q members on key issues in health and care that will be helpful to those delivering change.
  • An infrastructure to galvanise attention and channel resource through Q Exchange: future rounds will test the potential for other organisations to contribute to the funding pot.
  • An enhanced offer for groups that want to establish an infrastructure for networking and development linked to Q.
  • Opportunities to use the network infrastructure of Q to support wider uptake of ideas and interventions.

In addition to supporting existing work, the Q team has centrally initiated two significant opportunities for members to work together on shared challenges: the Q Lab and Q Exchange.

Q Lab: making progress on complex challenges

The Q Lab provides a participatory and creative platform to bring together organisations and individuals from Q and beyond to make progress on a specific health and care challenge faced by many.

The Lab was conceived as part of the design phase for Q, recognising that it is often hard for those grappling with complex challenges in health care to access what’s already known and take the time to explore what offers greatest potential for sustainable change. The Lab has its own dedicated team, and there is the potential to develop a small network of 3–5 labs across the UK if the model lives up to the early promise of the pilot project on peer support (see Box 10).

Box 10: The first Q Lab project

The first Q Lab project looked at how to make peer support available to all those who need and want it. Over 200 people participated on a voluntary basis, contributing through workshops and an online space over 12 months.

Throughout the year-long process, the Lab pooled existing evidence and worked with participants to build a rounded understanding of the issue and identify opportunities and ideas for change. New insights were generated through a large-scale survey on how people make decisions about peer support and a grant has been awarded to support the development of a new evidence hub – an idea developed in collaboration with the charities National Voices, Mind and Positively UK.

The Lab’s learning is also being used by Q members who have submitted ideas to Q Exchange proposing practical ways to improve peer support. Further information about what has been achieved is available in a series of essays online. These essays tell the story of the Lab’s first year, describing the Lab approach and lessons learned. They also draw out the tensions and issues within peer support that often are not visible or are left unsaid, and make recommendations for taking this work forward.

The evaluation for the Lab found that irrespective of the participants’ expertise in the topic, most interviewees described how they gained a better understanding of the complexity of the peer support landscape, the multiple and diverse ways to deliver and commission peer support, and the challenges in accessing it.

‘I learnt a great deal and it really encouraged me to think from different perspectives about peer support.’

Quote from RAND evaluation of Q Lab

The evaluation concluded

‘The Q Lab […] makes a distinctive offer to the UK improvement landscape. It brings […] a multi-perspective and sustained exploration of the problem, creative stakeholder engagement within an effective and psychologically safe platform, and – in The Health Foundation – the branding of a trusted, independent and well-networked host. Its topic-specific and time-bounded nature creates focus and energy. Although each of these can be found elsewhere, their combination is powerful.’

Q Exchange: mobilising the community to support and select projects

Q Exchange (Figure 9) is an innovative pilot participatory funding programme for Q members that draws upon the collective intelligence of the Q community to identify projects that offer the greatest potential to benefit patients and the work that others are doing in the community.

The first stage involves members submitting ideas online, with others commenting to make connections with existing work and help bidders improve their proposals. The pilot saw over 180 ideas submitted and 1,500 comments shared. The final stage involves Q members selecting 15 winners from 25 shortlisted projects at an event. The significant engagement in the pilot suggests there is considerable appetite for more collaborative and iterative approaches to supporting improvement ideas.

Figure 9: Q Exchange aims

It is hoped that through the process, the projects that are selected for funding with the help of the Q community will gather around them a set of supporters and potential future adopters, improving the prospect that investment in the initial idea will translate into successful and widespread uptake.

‘Q Exchange is definitely widening participation in QI, Q style, which is so exciting. And nurturing confidence, with those less confident about submitting bids encouraged to do so by their Q colleagues’.

Anna van der Gaag, Chair/Visiting Professor, University of Surrey

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